Do It Yourself Tips
Choosing the Right Standard
Preparing For an Audit
Understand the requirements of the standard
Conduct an internal audit to identify any deficiencies
Track and close any deficiencies
Understand the Requirements
“Shall” and “must”
These requirements are mandatory.
“Should” and “may”
These are typically recommended but cannot be enforced by an audit firm.
“Documented procedure”
You need to have documented procedures in place. If the word “process” or “procedure” is mentioned it does not have to be documented, but the process/procedure should be in place and the auditor will interview staff to find out more about how it is done.
“Records”
This highlights the areas where records must be in place.
Track and close any deficiencies
Any items identified during the gap audit/internal audit should be added to an “action log” in order to track the progress in closing the issue. The actions identified may involve creating new procedures, training staff, and enforcing existing practices in a more consistent manner.
These few quick steps will identify any major issues that may cause stress leading up to an audit. Following these steps will ensure your organization is prepared and boost your confidence prior to your audit.
Conduct an Internal Audit/Gap Audit
Gather all documents, forms, and procedures you have as part of your system.
Conduct a desktop review of your practices to ensure they meet the requirements of the standard/checklist. As you read through the standard, consider checking off areas in which you’re compliant. Also, make a note or reference to what procedures, policies or records you have in place in this area. This will help you to answer questions the auditor may have about how you meet specific requirements.
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At this point, you will have a good idea as to whether you have the resources to implement the standards or need a consultant's help.
| Standard Clause | Requirement | YES | NO | REMARKS |
|---|---|---|---|---|
| 3.Human Resources | The TSP shall have a documented procedure in place for selecting human resources with the requisite knowledge and abilities for translation projects. | X | Procedure |
Interview who actually performs the various activities being audited to ensure consistency with the requirements of the standard/checklist and your internal practices.